The Business Master (3rd Edition)

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Supplement Supplement to BIBLOGIC manual Special effects codes for word-processors January 18, 1992 This file should be printed out and inserted at the back of your BIBLOGIC manual. A number of ready-made print format files for various word-processors are supplied with BIBLOGIC. These are copied across to your hard disk during the installation process. The example .PFF files all define the same style (layout) of reference, but they contain different "special effects codes", as required by the different word-processors to signify bold, underline and so on. When you want to create a print format file for one of these word-processors, you do not need to define the special effects codes yourself. You can simply copy the relevant ready-made format and alter the style of reference. For example, to make a print format file for use with WordStar: 1) Select the "Make a new print format file" option on the set-up menu. 2) When you are asked "Do you want to copy an existing print format file?" answer "Y". 3) You will be asked which file you want to copy, choose WS.PFF. 4) Answer the questions that follow to define the particular style of reference you require. 5) When you get to the SPECIAL PRINTING EFFECTS - DEFINITION screen you will be asked if you want to change any of the special effects definitions. You should answer "N", since the correct codes were copied from WS.PFF. 6) The next screen is the SPECIAL PRINTING EFFECTS - USAGE screen. Choose the appropriate effects for each part of the reference by putting the corresponding numbers in the boxes. You now have a customized print format file with the correct special effects codes for WordStar. 1 Supplement Using a list produced by BIBLOGIC with your word-processor Depending on the word-processor you use, you may be able to edit the file produced by BIBLOGIC directly, or you may have to read the BIBLOGIC file into an existing word-processor document. You may be able to do both. With some word-processors you will have to use the word-processor's conversion facilities to change the format of the file before reading it into the word-processor. Instructions for particular word-processors are listed on the following pages. In many word-processors, a file from a subdirectory other than the current one may be read into an existing document. This is useful because it allows you to word-process in your usual sub-directory and still have access to BIBLOGIC lists. For example you could: In the C:\BIBLOGIC subdirectory, run BIBLOGIC and produce a file called (for example) LIST.TXT containing a list of references or comments on a particular topic. Exit BIBLOGIC and go to one of your word-processing sub-directories (for example) C:\WP\THESIS. Use your word-processor to edit (for example) CHAP9.DOC, and use the "read in a file" function to read in C:\BIBLOGIC\LIST.TXT Note that, once you have successfully read LIST.TXT into a word-processed document, you do not really need to keep a copy in the C:\BIBLOGIC subdirectory. You can either delete it or, more conveniently, simply re-use the file-name next time you make a list in BIBLOGIC so that it is overwritten. If the word-processor you use is unable to read a file from a subdirectory other than the current one, you must either run the word-processor in the directory where you generate lists with BIBLOGIC, or copy the lists to the sub-directory where you word-process after you have created them. Word-processors without an existing .PFF file If you wish to use BIBLOGIC with a word-processor for which an example .PFF file has not been provided, you have two options. If your word-processor includes a utility to convert files from other word-processor formats, you may be able to use it to read a BIBLOGIC list generated for another word-processor. This is generally more successful with formats which are closest to plain text (for example, those generated by WS.PFF or WORD.PFF). 2 Supplement Once a successful conversion process is established, it can be streamlined using batch files or macros within your word-processor, so that the conversion is semiautomatic. If conversion is not possible, you may wish to generate a .PFF file specifically for the new word-processor. This is simple to do once you know what codes to put into the .PFF file (use the New Print Format option on the SET-UP menu). You do, however, have to do some research to figure out the correct codes. Refer to the Appendix in the BIBLOGIC manual for more detailed instructions. Inserting Italics in references A number of BIBLOGIC users have requested the ability to insert italics within references to signify (for example) foreign words. The italicized words do not correspond to a part of the reference as a whole, but rather are individual words or phrases in titles or journal names. This is particularly common in the medical field, where Latin words in titles are often italicized in this way. The ITALICS utility (ITALICS.EXE on the distribution disks) allows this to be done by marking such text by manually putting 'italics on' and 'italics off' markers into the references. For example: "A study of {in vitro} fertilization techniques." This example uses curly brackets as on and off markers, although other characters can be chosen. The characters for 'on' and 'off' must be different. This program reads an ASCII file, looking for any occurrences of the two characters chosen to represent 'italics on' and 'italics off'. Wherever these characters are found they are replaced by pre-defined strings of ASCII characters. This program can be used to make replacements before a BIBLOGIC list is read into a word-processor, or to make changes to a file before it is sent to a printer. The program can therefore be used with most word-processors. Do not specify tilde (~) or grave accent (`) for replacement since BIBLOGIC already uses these characters internally for another purpose. Curly brackets ( {} ) are a good choice. The correct syntax is: italics <filename> If a filename is not given, instructions are displayed on the screen. 3 Supplement The program uses a setup file called ITALICS.DAT to determine what characters to look for and what to replace them with. If ITALICS.DAT cannot be found in the current directory, you will be asked what characters to use and an ITALICS.DAT will be created for you. If you want to change the set-up, simply delete the ITALICS.DAT file in the current directory. Of course, this approach does not provide a particularly elegant way of inserting italics since a separate utility must be run. Also, the user will only ever see the markers when editing references in BIBLOGIC. However, it does allow the substitution to be made and the process can be streamlined with a batch file. In the event that an effect other than italics is needed for a similar purpose, the utility can be used to substitute different codes (despite the program's name !). Example .PFF files Specific instructions regarding the example .PFF files on the BIBLOGIC distribution disks follow. 4 Supplement DisplayWrite 3 DISPWRT3.PFF DisplayWrite 3 stores text in EBDIC rather than ASCII codes, but fortunately it is able to read ASCII text files and furthermore it does not strip off control codes when it reads them. To get BIBLOGIC produced text into a DisplayWrite 3 text file, first create a document, or revise an existing one. Position the cursor at the point at which you want to insert the reference list and then use the "GET" function (<F6>G) to read in the BIBLOGIC text file. Do not give page numbers for the GET command. The references will be read in, each reference becoming a very long line. To format the document properly, save it (<F2>) and then use the "paginate" task to put in page breaks and re-format the lines. You can then revise the document to make any finishing touches. DisplayWrite 3 codes (all values are in decimal) Begin Bold........................11 End Bold..........................15 Begin Underscore..................7 End Underscore....................25 Begin Keep........................5 End Keep..........................14 Begin Bold & Underscore...........15,7 End Bold & Underscore.............25,15 5 Supplement Lettrix LETTRIX.PFF The Lettrix program uses the "\" to indicate a print control functions. The file LETTRIX.PFF on the distribution disk is set up to use some of these functions. Lettrix control codes (all values are in decimal) Bold on (\B).......................92,66 Bold off (\b)......................92,98 Italics on (\I)....................92,73 Italics off (\i)...................92,105 6 Supplement Microsoft Word & Word for Windows WORD.PFF WORD.PFF generates a file in Microsoft "Rich Text Format". This can be converted to a Microsoft Word document using the Microsoft WORD_RTF utility, or it can be read into Microsoft Word for Windows using the RTF filter. Microsoft Word If you have a recent copy of Microsoft Word, the WORD_RTF utility will be on your original Word Disks. This utility became available towards the end of 1988, so it may not be on your original Word disks, even though the Word manual has documented it for some time (Appendix E). Registered Word owners may obtain a copy from Microsoft To convert, for example, a BIBLOGIC list called LIST.TXT to a Word document called LIST.DOC type: WORD_RTF LIST.TXT LIST.DOC You may specify path names for the files and hence move the file in the conversion process, for example: WORD_RTF \BIBLOGIC\LIST.TXT \WORD\THESIS\LIST.DOC Microsoft Word for Windows Microsoft Word for Windows is able to read in an RTF format file using its own RTF conversion. If this conversion is not installed, please see your Microsoft Word for Windows manual for details of how to install the RTF conversion. The Insert File command can be used to read an RTF format file into a Microsoft Word for Windows document. Microsoft Word for Windows will identify the file as an RTF format file and will ask you to confirm this. Press <Enter> to confirm that it is RTF format. The document will then be read in. 7 Supplement RTF Special Effects codes (all values are in decimal) Bold on..............(\b ).........92,98,32 Bold off.............(\plain ).....92,112,108,97,105,110,32 Underline on.........(\ul )........92,117,108,32 Underline off........(\plain ).....92,112,108,97,105,110,32 Italics on...........(\i ).........92,105,32 Italics off..........(\plain ).....92,112,108,97,105,110,32 Double Underline on..(\uldb )......92,117,108,100,98,32 Double underline off.(\plain ).....92,112,108,97,105,110,32 Paragraph on.........(\par ).......92,112,97,114,32 Paragraph off........(\par ).......92,112,97,114,32 File header block on.({\rtf0\pc )..123,92,114,116,102, 48,92,112,99,32 File header block off(})...........125 8 Supplement MultiMate 3.25 MULTIMAT.PFF After producing a list with BIBLOGIC, run "FILECONV" and use the "ASCII to MULTIMATE" conversion option to generate a MultiMate document file. MultiMate Codes (all values are in decimal) Shadow print on...................199 Shadow print off..................199 Bold on...........................178 Bold off..........................178 Enhanced print mode...............239 Alt A.............................230 Underlining is not easily supported by BIBLOGIC with MultiMate. It can, however be done with certain printers using the MultiMate "Alt A" function. Example: To send <Esc>E to the printer, set up BIBLOGIC to send: "<Alt A>027<Alt A>069" i.e. 230,48,50,55,230,48,54,57. Contact BIBLOGIC for full details. 9 Supplement PC-Write PCWRITE.PFF You may directly edit a file produced by BIBLOGIC with PC-Write. Initially the file will consist of very long lines with one reference to each line. To reformat the file so that the references fit the current margins, first mark the whole file (Ctrl-F5) and then reformat (F7). Alternately, you may read a file produced by BIBLOGIC into an existing PC-Write document. First turn on automatic paragraph reformatting (by pressing Shift-F7 until "Para+" appears on the top line of the screen). Use the "File Insert" function (Ctrl-F3) to read in the file, then press F5 to turn off the highlighting. Bold on...........................2 Bold off..........................2 Underline on......................23 Underline off.....................23 Bold and Underline on.............2,23 Bold and Underline off............2,23 Italics on........................21 Italics off.......................21 Entire text on (Alt-G .E CR LF)..11,46,69,13,10 Entire text off (CR LF Alt-G .E)..13,10,11,46,69 10 Supplement PFS:First Choice FIRSTCH.PFF "FIRSTCH.PFF" contains the correct codes for use with Epson printers (many other printers use the same codes). To set up a print format for some other printer use the printer instruction manual to work out the correct *P......* string and then use the conversion table below to specify the string to BIBLOGIC. Character Decimal ASCII Character Decimal ASCII * .............. 42 4 .............. 52 P .............. 80 5 .............. 53 , .............. 44 6 .............. 54 0 .............. 48 7 .............. 55 1 .............. 49 8 .............. 56 2 .............. 50 9 .............. 57 3 .............. 51 The document created by BIBLOGIC may be read into an existing PFS:First Choice document using the Merge another document option on the files menu. PFS:First Choice control codes for Epson printer (all values are in decimal) Emphasized bold on..................42,80,50,55,44,54,57,42 Emphasized bold off.................42,80,50,55,44,55,48,42 Double-strike bold on...............42,80,50,55,44,55,49,42 Double-strike bold off..............42,80,50,55,44,55,50,42 Condensed on........................42,80,49,53,42 Condensed off.......................42,80,49,56,42 Italics on..........................42,80,50,55,44,53,50,42 Italics off.........................42,80,50,55,44,53,51,42 Underline on........................42,80,50,55,44,52,53,44,49,42 Underline off.......................42,80,50,55,44,52,53,44,48,42 Note: Some printers will sometimes underline the margin if it is produced by inserting spaces at the beginning of each line. To overcome this, set PFS:First Choice for a left margin in column 0 and send the correct code to your printer, at the beginning of your document, to set the printer's margin to the required column (see your printer manual). 11 Supplement Q & A QANDA.PFF To read BIBLOGIC text into a Q & A document the "insert document" facility is used. When Q & A reads in an ASCII file it will remove bold and underline markers, so the "read a WordStar file" facility is used. QANDA.PFF produces a file with WordStar special effects codes in it and the file is read into a Q & A document as shown below. WordStar Special Effects codes for Q & A (all values are in decimal) Bold on...........................2 Bold off..........................2 Underline on......................19 Underline off.....................19 Bold and Underline on.............2,19 Bold and Underline off............2,19 First, edit the document into which you want to put the BIBLOGIC text (or create a new file using Q & A). Position the cursor at the position you want the text to be inserted and press: <F8>I<Return> (insert document) [filename]<Return> ( .TXT file) W<Return> ("WordStar" format) 12 Supplement Ventura Publisher VENTURA.PFF The following codes can be used to insert special effects into a text file to be read into Ventura Publisher. Tag..................(@R = ).......64,82,32,61 Bold on..............(<B>).........60,66,62 Bold off.............(<D>).........60,68,62 Underline on.........(<U>).........60,85,62 Underline off........(<D>).........60,68,62 Italics on...........(<MI>)........60,77,73,62 Italics off..........(<D>).........60,68,62 Bold italics on......(<BI>)........60,66,73,62 Bold italics off.....(<D>).........60,68,62 Small caps on........(<MS>)........60,77,83,62 Small caps off.......(<D>).........60,68,62 13 Supplement WordPerfect 4 & 5 WORDPERF.PFF WordPerfect 4 You may directly edit a file produced by BIBLOGIC with WordPerfect. Initially the you will see the file as very long lines with one reference to a line. Use the "Screen" function (<Ctrl F3>0) to reorganize the lines to fit the currently selected margins. Do not use the "Text In/Out" (<Ctrl F5>) function to read in BIBLOGIC files - the control codes will not be properly read in. If you want to read a BIBLOGIC text file into an existing document, use the "Retrieve" function instead (<Shift FlO>). WordPerfect 5 The same .PFF file can be used for WordPerfect 5, but you must use the WordPerfect "CONVERT" utility to convert the list to version 5 format. The utility can be run by typing "CONVERT" and answering the prompts. Once you have established the correct answers to the prompts, you can run CONVERT by supplying all of the parameters on the command line (in the same order as the prompts). For example: CONVERT list.txt list.out 8 standard.crs (Syntax is CONVERT <infile> <outfile> <conv.type> <crs>) The .CRS file controls formatting during the conversion. It is provided on your WordPerfect disks. For full instructions, see your WordPerfect documentation. WordPerfect 4 control codes (all values are in decimal) Bold on...........................157 Bold off..........................156 Underline on......................148 Underline off.....................149 Bold & Underline on...............157,148 Bold & Underline off..............149,156 Block protect on..................236,254,4,236 Block protect off.................236,1,4,236 Indent (5)........................224,254,5,224 Margin release (5)................194,5,194 14 Supplement WordStar WS.PFF The file output from the BIBLOGIC program has each reference on a single line. The references are formatted by editing the file using WordStar document mode (D) and doing a paragraph reformat (^B) on each line. This will format the references to fit whatever margins are set in WordStar at that time. This can be accomplished quickly by going to the top of the file (^QR) and using the repeat command: ^Q^Q^B1 (^Q^Q repeats, ^B does a paragraph re-format and 1 sets the speed to maximum). WordStar Special Effects codes (all values are in decimal) Bold on...........................2 Bold off..........................2 Underline on......................19 Underline off.....................19 Bold and Underline on.............2,19 Bold and Underline off............2,19 Alternate ribbon on...............25 Alternate ribbon off..............25 Alternate pitch on................1 Alternate pitch off...............14 (Normal pitch) 15 Supplement WordStar 2000 WS2000.PFF The file output by the BIBLOGIC program will be treated as an unformatted file if you edit it with WordStar 2000 directly. To treat it as a document file, create a new file (using an appropriate format) with some name other than that of the BIBLOGIC file and read the file into the new file using the ^BI command. The file will be formatted to fit the margins as it is read into the new file. The example format WS2000.PFF causes the file to start with a hanging tab so the second and subsequent lines of each reference will be indented. WordStar 2000 Special Effects codes (all values are in decimal) Bold on...........................127,5,127 Bold off..........................127,5,127 Underline on......................127,6,127 Underline off.....................127,6,127 Bold and Underline on.............127,5,127,127,6,127 Bold and Underline off............127,5,127,127,6,127 Hanging Tab.......................127,40,127 Tab in............................127,20,127 Tab out...........................127,22,127 Tab both..........................127,21,127 Tab paragraph.....................127,41,127 Keep next 5 lines together........127,73,53,73,127 Trademarks Biblogic Computer Services is a registered company name DisplayWrite is a trademark of International Business Machines Epson is a trademark of Epson Corporation Corp. Lettrix is a trademark of Hammerlab Corp. Microsoft Word is a trademark of Microsoft Corp. Microsoft Word for Windows is a trademark of Microsoft Corp. MultiMate is a trademark of MultiMate International Corp. PC-Write is a trademark of Quicksoft PFS:First Choice is a trademark of Software Publishing Corp. Q&A is a trademark of Symantec Corp. WordPerfect is a trademark of WordPerfect Corp. WordStar is a trademark of MicroPro International Corp. WordStar 2000 is a trademark of MicroPro International Corp. 16